Executive Assistant to CEO

We are looking for a highly organized, proactive, and professional Executive Assistant to the CEO who can provide high-level administrative, coordination, and operational support to the CEO. The candidate will act as a key coordination point between the CEO, department heads, employees, clients, business partners, and other stakeholders while ensuring timely follow-ups and smooth execution of assigned tasks.

• Manage the CEO's calendar, appointments, meetings, calls, and daily schedule. Prioritize meetings, tasks, and important commitments. Prepare daily/weekly schedules and reminders for the CEO. Handle confidential information and documents with complete discretion.
• Schedule internal and external meetings on behalf of the CEO. Prepare meeting agendas, presentations, reports, and briefing documents. Record Minutes of Meetings (MOM) and maintain action trackers. Follow up with concerned departments on pending action items.
• Coordinate with HR, Sales, Service, Operations, Finance, and other departments. Communicate CEO instructions clearly to concerned team members. Monitor task progress and provide regular updates to the CEO. Escalate delays, critical issues, and pending matters when required.
• Prepare reports, MIS, presentations, Excel trackers, and business updates. Collect and organize information required by the CEO for decision-making. Track important projects, deadlines, targets, and deliverables. Conduct basic research and prepare summaries as assigned.
• Draft professional emails, letters, notices, and official communications. Manage important incoming and outgoing communication. Coordinate with clients, vendors, business partners, and senior stakeholders. Maintain professional communication on behalf of the CEO when required.
• Coordinate domestic and international travel arrangements. Manage flight, hotel, transportation, and itinerary requirements. Organize meetings, conferences, corporate events, and official visits.
• Maintain important records, documents, contacts, and confidential files. Assist with expense statements, bills, approvals, and reimbursements. Handle other special assignments and administrative responsibilities given by the CEO.

• Bachelor's degree in any discipline; MBA/PG qualification will be an advantage.
• 2–6 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar role.
• Excellent verbal and written communication skills.
• Strong knowledge of MS Office – Word, Excel, PowerPoint, Outlook and Google Workspace.
• Excellent coordination, follow-up, and organizational skills.
• Strong attention to detail and time-management ability.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional personality with strong interpersonal and stakeholder-management skills.
• High level of confidentiality, integrity, and discretion.
• Proactive approach with the ability to work independently.

• Experience in Automobile / EV / Manufacturing / Start-up / Corporate Office environments will be an added advantage.

• Timely completion and follow-up of CEO-assigned tasks.
• Accuracy of schedules, reports, presentations, and documentation.
• Effective coordination between the CEO's office and departments.
• Timely closure of action items from meetings.
• Efficient management of CEO's calendar and commitments.
• Confidential and professional handling of sensitive information.